🔥🔥 Don’t Miss Out on Our End of Autumn Sale. If you have any questions, feel free to click the bottom right corner to contact our customer service..

Concat us[email protected]
Shopping Cart

No products in the cart.

🔍
BS 7858:2006+A2:2009

BS 7858:2006+A2:2009

$142.49

Security screening of individuals employed in a security environment. Code of practice

Published By Publication Date Number of Pages
BSI 2009 32
PDF Format Searchable Printable Preview Now
Guaranteed Safe Checkout
Category:

If you have any questions, feel free to reach out to our online customer service team by clicking on the bottom right corner. We’re here to assist you 24/7.
Email:[email protected]

PDF Catalog

PDF Pages PDF Title
3 Contents
1 Scope 1
2 Terms and definitions 1
3 General 2
4 Security screening process 3
5 Ancillary staff 10
6 Acquisitions and transfers 10
7 Contractors and subcontractors 11
8 Individuals employed in security screening 11
9 Records 12
Annexes
Annex A (informative) Information regarding Rehabilitation of Offenders Act 1974 14
Annex B (informative) Example forms 15
Annex C (informative) Information on the Data Protection Act 1998 23
Bibliography 24
List of tables
Table A.1 – Periods of rehabilitation 14
Table A.2 – Variable periods of rehabilitation 15
5 Foreword
7 1 Scope
2 Terms and definitions
2.1 ancillary staff
2.2 confirmed employment
2.3 organization
2.4 provisional employment
2.5 relevant employment
2.6 screening controller
2.7 security screening period
8 2.8 writing
3 General
a) contractual or legislative considerations;
b) specific industry standards.
9 4 Security screening process
4.1 General
4.2 Screening file
10 4.3 Provision of information
a) Proof of identity and address of residence; the documents that should be presented are listed on the SIA website (http://www….
b) Details of their education, employment, periods of self-employment, unemployment and gaps in employment throughout the security screening period.
c) The names of two individuals with personal knowledge of the individual being security screened, from whom a written character…
d) Details of all cautions or convictions for criminal offences, including motoring offences and pending actions, subject to the provisions of the Rehabilitation of Offenders Act 1974 [1] (see Annex A).
e) Details of all bankruptcy proceedings and court judgments.
f) An acknowledgement that misrepresentation, or failure to disclose material facts, either during application or throughout employment may constitute grounds for immediate dismissal and/or legal action.
g) A statement authorizing an approach to current and former employers, government departments, individuals providing character references, etc. for verification of a continuous record of their career and history.
11 h) Assistance in obtaining a continuous record of evidence in writing confirming that there is nothing in their background which…
4.4 Continuous record of career and history
4.5 Verification of information
a) Date of leaving full-time, secondary education; in the case of individuals who state that they ceased full-time secondary edu…
12 b) Periods of registered unemployment; obtained from the Department for Work and Pensions (DWP), or other government agencies. W…
c) Periods of self-employment; obtained from HM Revenue and Customs, bankers, accountants, solicitors, trade or client reference…
d) Periods of residence abroad; obtained where possible by, e.g. approaches to employers, confirmation of dates obtained from passports and work permits by contact with appropriate embassies and consuls.
e) Where the record of career and history is incomplete and cannot be independently confirmed by both character referees in acco…
f) Only when the security screening process in accordance with Clause 4 cannot be demonstrably completed, a Statutory Declaratio…
1) a partner in the organization; or
2) the sole owner of the organization; or
3) a director of the organization; or
4) a senior executive of the organization duly authorized in writing by one of the above.”
13 g) The organization should establish by direct reference through a recognized credit reference bureau or agent the individual’s financial history. The search should include official public record information and as a minimum:
2) Where the individual is a current bankrupt an executive of the organization, having reviewed the documentation, signs to accept the risk.
3) Where the individual is a director of another organization an executive of the employing organization, having reviewed the documentation, signs to accept the risk.
h) Where the individual is employed in a position that does not require an SIA licence, then a police disclosure of convictions …
4.6 References
14 4.7 Conditions for commencement of provisional employment
a) establishment of a screening file in accordance with 4.2;
b) a signed application form declaration;
c) all information requested in accordance with 4.3 to have been supplied (e.g. through a fully completed application form) and …
d) confirmation of a continuous record of career and history (see 4.4) for a minimum period of 5 years immediately prior to the date of application for employment (or back to the age of 12 if this date is more recent);
e) an enquiry as to whether previous employer(s) within the last 5 years would re-employ the individual being security screened;
f) obtainment of at least one character reference, which, at the discretion of the organization, may be an oral character refere…
15 g) Clear proof with name and signature of the individual who completed the 5 year security screening process should be available in the screening file. A copy may also be placed on the personal file.
4.8 Period allowed for completion of security screening
16 4.9 Review of the screening process
5 Ancillary staff
6 Acquisitions and transfers
17 7 Contractors and subcontractors
a) ensure that the contractor or subcontractor has security screened such individuals in accordance with the recommendations given in this standard; or
b) directly security screen all of the contracted personnel likely to be involved, including relevant management.
8 Individuals employed in security screening
8.1 General
8.2 Training
18 8.3 Outsourced security screening
9 Records
9.1 General
a) a separate file for each individual subjected to security screening. The files of all individuals currently employed on a provisional basis should be identified separately from other employee files;
b) a separate file recording all occasions where discretion has been exercised for:
c) verification progress sheets (or equivalent) for each individual subjected to security screening.
9.2 Cessation of employment
a) written provision of information (see 4.3);
b) a signed statement in accordance with 4.3f);
c) proof of identity;
d) character references;
e) confirmation of continuous record of career and history including:
2) records of self-employment;
3) periods of residence abroad;
f) verification progress sheet (Form 4);
g) Form 5 or its equivalent;
19 h) Statutory Declaration (Form 6);
i) Executive Acceptance of Risk (Form 7).
9.3 Security of the screening data
9.4 Model forms
20 Annex A (informative) Information regarding Rehabilitation of Offenders Act 1974
Table A.1 Periods of rehabilitation
21 Table A.2 Variable periods of rehabilitation
Annex B (informative) Example forms
29 Annex C (informative) Information on the Data Protection Act 1998
30 Bibliography
[1] Rehabilitation of Offenders Act 1974. London: The Stationery Office.
[2] Rehabilitation of Offenders (Scotland) Act 1974. London: The Stationery Office.
[3] Rehabilitation of Offenders (Northern Ireland) Order 1978. London: The Stationery Office.
[4] Data Protection Act 1998. London: The Stationery Office.
[5] Criminal Justice Act 1961. London: The Stationery Office.
[6] Criminal Justice (Scotland) Act 1963. London: The Stationery Office.
[7] Electronic Communications Act 2000. London: The Stationery Office.
[8] Private Security Industry Act 2001. London: The Stationery Office.
31 [9] The Immigration (Restrictions on Employment) Order 2004. London: The Stationery Office.
[10] Employment Rights Act 1996. London: The Stationery Office.
[11] THE INFORMATION COMMISSIONER: The employment practices data protection code: Employment records. Further details can be accessed via www.dataprotection.gov.uk.
[12] HOME OFFICE: Changes to the law on preventing illegal working: short guidance for United Kingdom employers, London: 2004.

Related products

BS 7858:2006+A2:2009
$142.49